SAVE THE DATE: NOVEMBER 13-15, 2019

REGISTRATION LAUNCHING JUNE 1

SCHEDULE

(Tentative-subject to change)

12pm-10pmConvention Registration/Information Desk
9am-3pmCAFE Pre-Convention Tour - Discover Halifax & Peggy's Cove
9am-12pmC.A.F.E. Board Meeting
1pm-3pmProvincial Association Meeting
5pm-6pmFuture Leaders Meet & Greet
5pm-6pmSmall Fairs Meet & Greet
6pm-7pmWelcome Cocktail
7pm-10pmDinner & Cabaret
10pm-1amHospitality Suite
7am-7pmConvention Registration/Information Desk
7am-8amBreakfast
8am-8:30amOpening Ceremonies & Welcome
8:30 am-9:45amOpening Keytone - Mark Allan - 15 Years of Balancing Vision & Tradition in Regina
9:45am-10amBreak
10am-10:55amConcurrent Sessions
Smart tourism - Dr Kyung Young Lee
Trends in volunteering - Paula Speevak
Working with the government
EXECUTIVE LEADERSHIP (Pre-registration required)
10am-11amService Member's Meeting
11:05am-12pmConcurrent Sessions
ROUNDTABLE: Future Leaders
Inclusive leadership in governance
Session TBD
EXECUTIVE LEADERSHIP (Pre-registration required)
11am-5:30pmTradeshow
12pm-1:30pmLunch
1:30pm-2:25pmConcurrent Sessions
ROUNDTABLE: Fair managers
Planning security at your event
Volunteerism: welcoming newcomers
EXECUTIVE LEADERSHIP (pre-registration required)
2:35pm-3:30pmConcurrent Sessions
ROUNDTABLE: Volunteer-led organizations
Session TBD
Session TBD
EXECUTIVE LEADERSHIP (pre-registration required)
3:30pm-3:45pmBreak
3:45pm-4:45pmConcurrent Sessions
ROUNDTABLE: Small Fairs
Building Municipal Relations - Roy Wright & Mike Vokey
Session TBD
EXECUTIVE LEADERSHIP (pre-registration required)
4:45pm-5:30pmTradeshow Reception & draws
7pm-10pmAwards Dinner & Showcases
10pm-1amHospitality Suite
7am-5pmConvention Registration/Information Desk
7:30am-8:30amAGM sign-in
7:30am-8:30amBreakfast
8:15am-9:15amCAFE AGM
9:15am-10:15amCAFE Board Meeting
9:15am-10:15amPanel - TBD
10:15am-10:30amBreak
10:30am-11:30amConcurrent Sessions
Exploring the what, why and how of social procurement policy and practice - David LePage
Fair Management Software - Steven Bolgiano
How to recruit, retain and reward your perfect volunteer - Kryssie Thomson
EXECUTIVE LEADERSHIP (pre-registration required)
11:30am-1pmLunch & Showcases / Presentation of Board
1pm-2pmConcurrent Sessions
Crisis Communications - Scooter Korek
How to use grounds in off season - Judy McFaul & Chad Findlay
Best practices in HR
EXECUTIVE LEADERSHIP (pre-registration required)
2pm-2:15pmBreak
2:15pm-3:15pmClosing Keynote
Convention closing remarks
3:15pm-6pmFree time
6pm-6:30pmDepart hotel for closing evening
7pm-10pmClosing evening event
10pm-10:30pmReturn to hotel
10:30pm-1amHospitality Suite

Hyatt Regancy Montreal

Tradeshow

Thursday, November 14, 2019

The delegates attending this national convention represent fairs and exhibitions from across Canada, making this a great opportunity to highlight your products and services to a unique and focused clientele. Space is limited, so register now!

Frequently Asked Questions

What is the date of tradeshow as well as move-in and move-out times?
Tradeshow - Thursday, November 14th from 11am to 5:30pm.

Move-in  - Thursday, November 14th 8am to 11am
Move-out – Thursday, November 14th 5:30pm to 7:30pm.

Exhibits must remain intact until 5:30pm. A $100/booth deposit will be held for all booths and will be returned if the booth is still fully assembled at 5:30pm.  Anyone moving out or dismantling prior to 5:30pm will not be reimbursed their deposit.

What does a booth include?
Each 8’ x 10’ Wide curtained booth include a skirted table and 2 chairs.

Is electricity included in the price of the booth?
Electricity is NOT included in the cost of the booth and must be ordered when completing the registration form.

Can additional booths be purchased?
Additional booths can be purchased at an additional cost. New requirement for 2019 – agents need to purchase one (1) booth for every two (2) acts being promoted. *Promoted includes promotional tools for acts such as banners, flyers and other promotional material, as well as individuals promoting their act. CAFE reserves the right to determine other promotion methods at their discretion.

What are VIP booths?
VIP booths can be purchased at an additional daily cost for Thursday and/or Friday. These will be located in the foyer, will be larger with a few layout options available. For additional information, please contact office@canadian-fairs.ca. Spaces are limited and will be deemed confirmed upon receipt of payment.

When would Tradeshow Exhibitors receive a list of attending delegates?
The list of delegates, who have consented to have their information shared, will be sent to exhibitors one (1) week prior to convention.

Can merchandise be sold during Tradeshow?
While we encourage you to build business relationships and book events, you are prohibited from selling goods during the tradeshow.

Are we allowed to have animals in the Tradeshow area?
If you wish to have any type of animal at your booth you would require special permission from the venue prior to the event. Please contact office@canadian-fairs.ca if you have any inquiries.

Are Exhibitors who have performers allowed to stroll around the Tradeshow area?
All demonstrations, interviews, distribution of literature, supplies, etc. must occur within the booth space.

Is promotion of other acts/organizations allowed?
Canvassing, solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited.

General Information

Booths are filled on a first come, first served (paid) basis, so book early.

DATES TO REMEMBER
October 9              Website Information Due (BIO)

**agents please include the names of acts being promoted

We recommend that your bio information include:
Prices starting at $_____
Serving (area) _______
Book at convention & save $/%_____

October 9              Refund Deadline

Exhibit Schedule (November 14)
Move-In                                8:00 - 11:00 am

Exhibition Hours                 11:00 am - 5:30 pm
Move-Out                             5:30 - 7:30pm after reception

BENEFITS
Exhibitors Lunch - In order to increase traffic, we have scheduled Thursday’s lunch for all delegates and exhibitors within the tradeshow area.

Exhibitors Reception – On Thursday afternoon a reception has been planned for all delegates in the tradeshow area to encourage traffic to your display.

11 REASONS TO EXHIBIT AT CAFE

  1. This is the premier national event of the industry.
  2. Access to almost 250 industry delegates.
  3. Exhibitors have over six hours of time with delegates, including, lunch and a reception.
  4. Prize incentives to the delegates to attend the trade
  5. As an exhibitor you have an opportunity to put literature or samples in the delegate bags.
  6. Receive a delegate list one week prior to convention.
  7. Full Delegate and tradeshow registration fee includes one full convention registration (meals, workshops and social events).
  8. You will get publicity on the CAFE
  9. You will be part of an exciting convention connecting with people from all areas of the
  10. Company name and bio in the Canadian Fair News.
  11. Jump to top of the list of showcase applications, if you also plan to showcase.

TRAVEL DISCOUNTS
Air Canada Promo Code - TUJ8YBC1
WestJet – G21WP67
Woods Limousine/Taxi – CAFE2019
Booking details can be found in travel section.

ACCOMMODATIONS
Marriott Halifax Harbourfront, 1919 Upper Water St, Halifax NS B3J 3J5. The CAFE Convention Room Rate is $174 + 15% HST and 2% Marketing Levy. To make your reservation, please call 1-800-943-6760 and request the special convention rate for the Canadian Association of Fairs & Exhibitions, prior to 4PM Atlantic, Friday, October 11, 2019.  You can also find the link on our website to book online. https://bit.ly/2vCPl4N

EXHIBIT SPACE
Exhibits must remain intact until 5:30pm. A $100/booth deposit will be held for all booths and will be returned if the booth is still fully assembled at 5:30pm.  Anyone moving out or dismantling prior to 5:30pm will not be reimbursed their deposit.

CAFE reserve the right to reject or prohibit exhibits, which, in their opinion, are not appropriate to or in keeping with the character of the Convention. They may restrict any exhibits or other activities, which become objectionable or interfere with adjacent exhibits or other activities. Interviews, demonstrations, distribution of literature, supplies, souvenirs, etc., must occur inside the booth space. Canvassing, solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited. It is prohibited to sell merchandise during this event.

PAYMENT

  • Payment must accompany the registration form.
  • A fee of $75 will be charged for non-sufficient funds (NSF) cheques.
  • Official receipts will be provided by email upon receipt of payment.

TRADESHOW MANUAL
One month prior to convention an informational manual will be provided.  Will contain instructions, regulations and order forms for additional booth services.

Terms and Conditions

DEFINITIONS

In these Terms and Conditions:

  • the word Exhibitor means the person, company, firm or other organization to whom space at the Tradeshow has been allocated by the Organizers and, in relation to any terms or conditions imposing any prohibitions, shall include   employees, servants, or agents of the Exhibitor.
  • the word "Exhibition" means CAFE Annual Convention
  • the word "Organizers" means the Canadian Association of Fairs and Exhibitions.

APPLICATION FOR EXHIBIT SPACE
Application for exhibit space must be made on the Exhibit Space Application and Contract Form. Application will be dealt with in order of receipt. The submission of an application in the manners and on the form provided, together with the allocation by the Organizers and the acceptance of the Exhibitor of exhibit space, shall be deemed to be a contract in acceptance of and in accordance with these Terms and Conditions. The Organizers reserve the right to reject or prohibit exhibits, which, in their opinion, are not appropriate to or in keeping with the character of the Convention and Exhibition. They may restrict any exhibits or other activities, which become objectionable or interfere with adjacent exhibits or other activities. Interviews, demonstrations, distribution of literature, supplies, souvenirs, etc., must occur inside the booth space. Canvassing, solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited. The Exhibitor agrees to ensure that the booth is fully staffed during the Exhibition.

FEE FOR EXHIBIT SPACE
The fee for exhibit space is as detailed on the Exhibit Space Application and Contract Form and entitles the exhibitor to have one (1) representative at the booth.

PAYMENT
Payments must be made in full to maintain Tradeshow Booth location at the         Convention. Application will not be considered complete until payment in full has been received by the CAFE office. If such balance is not paid by this date, any deposit paid by the Exhibitor may be forfeited and the space re-allocated. All payments must be made by credit card, cheque, or banker's draft in Canadian funds to the Canadian Association of Fairs and Exhibitions.

CANCELLATION OR REDUCTION OF EXHIBIT SPACE
If, after allocation of exhibit space to any Exhibitor, such Exhibitor desires to cancel or reduce the exhibit space allocated to him, the Organizer will endeavour to resell the exhibit space not required by the Exhibitor but if they are unable to do so, the Exhibitor shall remain liable to pay the full charge for the exhibit space allocated to him. No refunds will be made after October 9, 2019.

ALTERATION TO EXHIBIT SPACE
While every endeavour will be made to adhere to the published layout of the       Exhibition, the Organizers shall be entitled to vary the layout if, in their opinion, this is in the general interest of the Exhibition.

OCCUPATION OF EXHIBIT SPACE
The Exhibitor, agents, employees and contractors, may enter the Exhibition area for purposes for erecting and preparing his exhibit/s during the move-in as follows: Thursday November 14, 2019 from 8:00 - 11:00 am. All spaces must be complete and ready by 11:00 a.m. on November 14, 2019. In the event of an Exhibitor failing to take possession of allocated exhibit space, the charges for such allocated exhibit space will nevertheless remain due to the Organizers. The Organizers shall have the right to refuse to permit the Exhibitor to occupy or use the exhibit space until all sums due to the Organizers have been paid. The Exhibition will open on the hour outlined on the Schedule. Spaces must be open for viewing and staffed during these hours. Upon being required to do so by the Organizers, the Exhibitor shall cease to employ at the Exhibition any servant of the Exhibitor who shall be guilty of any conduct, which, in the opinion of the Organizers, is prejudicial to the proper management of the Exhibition. The removal of exhibits and dismantling of space may not commence until 5:30 pm, Thursday, November 14, 2019.

While we encourage you to build business relationships and book events, you are prohibited from selling goods at the tradeshow.

SECURITY
CAFE will be under no liability for any loss or damage.  Badges must be worn at all times by the Exhibitors.

SUBLETTING
Exhibit space cannot be sublet or shared without written permission from CAFE.

FIRE REGULATIONS
The Exhibitor must meet the requirements of the Halifax Fire Department and the Marriott Halifax Harbourfront, including that all decorations and fabrics be fireproof.

ELECTRICAL REQUIREMENTS
Electrical services will be available to the Exhibitor at an additional fee.

ADDITIONAL BOOTH REQUIREMENTS
Information regarding the availability of additional booth services (audio/visual, phone, fax and network services) will be included with the Exhibitor Information Manual.

EXHIBIT SPACE CLEANING
The Exhibitor is responsible to the Organizers for seeing that the space is maintained in a clean and orderly state.

POSTPONEMENT OR ABANDONMENT
If the Exhibition is postponed, cancelled or abandoned by reason of war, fire, storm, explosion, national emergency, labour dispute, strike, lock-out, civil disturbance,     inevitable accident, force majeure, the non-availability, either wholly or partially, of the Exhibition premises, or any other cause not within the control of the Organizers, the Organizers shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as a result of the happening of any such events. The Organizers also reserve the right in its absolute discretion to cancel the Exhibition, in which case, all monies will be refunded. If, by rearrangement or postponement of the period of the Exhibition, or by substitution of other premises, or in any other reasonable manner, the Exhibition can be carried through, the contracts for space shall be binding upon all parties, except as to the size, position, as to which any modification, substitution, or rearrangement        considered necessary by the Organizers shall be determined.

FAILURE TO VACATE
If the Exhibitor, agents or sub-contractors should fail to remove all property or otherwise fail to vacate the Exhibition premises by 7:30 p.m. on Thursday, November 14, 2019 due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the Marriott Halifax Harbourfront or any other losses and costs incurred by the Organizers as a result of the Exhibitor failing to vacate the premises by the agreed time. The Organizers may remove any property of the Exhibitor left at the Exhibition Hall by the Exhibitor after the said time and the costs of such removal shall be paid by the Exhibitor to the Organizers on demand.

INSURANCE
The Exhibitor is responsible for obtaining exhibit insurance covering personnel; exhibit material, equipment on site/in transit, including fire and public liability insurance. CAFE will not accept liability or responsibility for any loss, damage or injury caused to anyone or anything by the Exhibitor or Exhibitor personnel. The Exhibitor shall be liable for any damage inflicted.

Showcase

The delegates attending this national convention represent fairs and exhibitions from across Canada, making this a great opportunity to showcase your talents! CAFE Showcases are a major part of our event and provide the opportunity for artists to present to the 200+ potential clients representing the Canadian Fair Industry.

Frequently Asked Questions

How much performance time do I get if I showcase?
You will be provided a slot of 18 minutes if it is a live performance, and a maximum of three minutes (with no stage time) if it is a video showcase. Strolling showcases may also be accepted and will be scheduled during selected coffee breaks and receptions.

How can I engage with potential buyers after showcasing?

  1. You will be provided with a meet and greet table after your showcase.
  2. On the same evening as your performance, you are also invited to the hospitality suite.
  3. You are invited to provide promotional material for the delegate bags (conditions apply).
  4. You can book a tradeshow booth at a discounted rate. (Not available to agents or booking agencies.)

When can I showcase?
Showcase slots are available primarily during group meals (Wednesday and Thursday evening, Friday lunch, and other times as available and required).

Will there be a soundcheck?
Yes, however soundchecks are limited. Where possible, sound checks will be on the same day as the performance. Acts must keep the entire day free for sound check.

If I’ve showcased in the past few years, can I showcase this year?
NEW: Applicants who have not showcased at the CAFE convention in the past three years will be given priority, however all applicants are eligible.

When would showcasers receive a list of attending delegates?
The list of delegates, who have consented to have their information shared, will be sent to exhibitors one (1) week prior to convention.

Is promotion of other acts/organizations allowed?
Canvassing, solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited.

I see I need to pay an amount, what if I’m not selected to perform?
If you are not selected, a full refund will be provided. However, if you cancel your appearance after acceptance, no refund will be issued.

Will I be the only performer of my type?
While we strive to have a diverse array of acts and performances, you are not guaranteed exclusivity. However, generally not more than two (2) acts of the same type will be showcased during the same convention.

What stage equipment is provided?
Basic stage and production equipment is provided. The sound system will be provided by CAFE and minimal stage lighting cues will be permitted depending on the type of performance. The stage will be 12’ x 24’.

General Information

BENEFITS OF SHOWCASING

  • 18 minutes of premium performance time in front of an audience of fair managers and entertainment buyers
  • Opportunity to have promotional materials in delegate bags
  • Discounts on advertising in convention program
  • List of delegates one week prior to convention
  • Contact listing in the Canadian Fair News Post-Convention Edition and on CAFE website
  • Discounted tradeshow booth (Not available to agents or booking agencies)

TIMELINE
September 15        Submission deadline

September 26        Confirmation
November 13-15   CAFE Convention
Showcases submissions will be considered as received.

ACCOMMODATIONS
Marriott Halifax Harbourfront, 1919 Upper Water St, Halifax NS B3J 3J5. The CAFE Convention Room Rate is $174 + 15% HST and 2% Marketing Levy. To make your reservation, please call 1-800-943-6760 and request the special convention rate for the Canadian Association of Fairs & Exhibitions, prior to 4PM Atlantic, Friday, October. 11, 2019.  You can also find the link on our website to book online at .

TRAVEL DISCOUNTS
Air Canada Promo Code - TUJ8YBC1
WestJet – G21WP67
Woods Limousine/Taxi – CAFE2019
Booking details can be found on the CAFE website.

STROLLING SHOWCASE
Strolling showcase performances will be scheduled during selected coffee breaks and receptions and will be self-contained, non-amplified performances and without technical equipment. If strolling performances are musical, they must be acoustic.

MUSICAL ACTS
Musical acts will normally be staged during the CAFE Cabaret, mealtimes or other evening activities. Musical performances cannot exceed 18 minutes in length. All genres of music are acceptable. All acts will appear on the "Main Stage" with professional lighting and sound.

VARIETY ACTS
Variety acts may be scheduled throughout convention, as part of showcases, CAFE Cabaret or other evening events.  Variety acts must not exceed 18 minutes in length. Types of performances include jugglers, hypnotists, ventriloquists, comedians, animal acts, etc.

WHO IS ELIGIBLE?
All acts, attractions, or agencies representing acts and attractions are eligible. NEW: Applicants who have not showcased at the CAFE convention in the past three years will be given priority, however all applicants are eligible. Agencies may submit unlimited number of applications.

SOUND CHECKS
Sound checks are limited. Where possible, sound checks will be on the same day as the performance.  Act must keep entire day free for sound check.

APPLICATION MATERIAL
Completed application forms must be returned with the following required material:

  • Application fee (cheque or credit card information)
  • Online video link to performance(s)
  • Reference letters if possible
  • Diagram of stage plot, including list of stage props and/or instruments, technical requirements. (Not required for strolling performances)
  • Promotional packet to include: biography, 50-word description and all contact information. (Materials must be received by email).

SHOWCASE SELECTION
A CAFE selection committee will review and evaluate all applications.  CAFE will notify the successful applications as to the showcase time slots that are allotted for them. Upon acceptance of the showcase opportunity, the showcase fee becomes non-refundable. If the applicant is not selected, 100% of the showcase fee will be refunded.

Selection will be based on the following criteria:

  • Suitability of act/attraction for the CAFE audience.
  • Availability for bookings during the upcoming season, if the type of act/attraction can be effectively and favourably presented during the convention.
  • Generally, not more than two (2) acts of the same type will be showcased during the same convention.
  • A representative of the act is expected to be available to meet with potential
  • All costs for attending the convention to showcase are the responsibility of the act/attraction and will not be subsidized by CAFE.
  • Whether applicant has showcased in the past three years.

PROMOTIONAL MATERIAL

  • Meet & Greet table will be available after the performance.
  • Promotional Materials may be included in the CAFE delegate bags.

Terms & Conditions

PRODUCTION/ EQUIPMENT/ PERFORMANCES

Stage Acts (Musical and Variety Acts)

  • Each stage act in the showcases shall have a maximum of 18 minutes to perform.
  • Each showcase will have an emcee provided by CAFE.
  • Basic stage and production equipment are the responsibility and control of CAFE. The sound system will be provided by CAFE and will be scaled to the location used and reasonable requirements of the attraction. CAFE will have absolute control over this system, including overall volume levels.
  • A schedule for sound check will be provided to each act prior to the convention.
  • Musical performances will have basic stage lighting provided by CAFE with minimal call lighting cues.
  • Variety acts will have basic stage lighting provided by CAFE with no call lighting cues unless a representative of the act is present to operate lighting cues.
  • Any special lighting or equipment is the sole responsibility of the act and can be arranged, at a cost to the act, through the showcase
  • Stage size will be a minimum of 12' x 24'. Acts that require larger stage requirements will still be considered, but space is limited.

Video showcases

  • Video showcases will be 3 minutes maximum and will not include any stage time.

Strolling Acts

  • CAFE will set the schedule of performance for strolling acts and each act will be notified in advance of the convention.
  • Acts will be restricted to a maximum of 15 minutes.

ADDITIONAL COSTS
All costs for showcasing are the responsibility of the act/ attraction (travel, accommodations, meals, etc.).

CANCELLATIONS
If a selected act is unable to appear, no substitutions will be permitted for its showcase performance without prior approval by CAFE. Cancellation by an agent or promoter does not guarantee that agent/promoter the opportunity to fill the vacant showcase.  All fees are non-refundable.

TRADESHOW BOOTH
Only showcase acts can purchase a tradeshow booth at a discount rate (plus electricity if required).

The rate includes:

  • Tradeshow booth for Thursday, November 14
  • Tradeshow opens 11:00 am to 5:30 pm, setup 8 – 11 am
  • Professionally draped booth, skirted table and 2 chairs
  • One tradeshow booth representative, lunch included
  • Discounted rate ARE NOT available to agents or booking agencies
  • To sign up, see tradeshow application or contact office@canadian-fairs.ca.

PROMOTIONAL MATERIALS

  • Promotional materials may be included in the CAFE delegate bags – contact CAFE office for further delivery information. All material must arrive by November 8, 2019.
  • Meet & Greet table will be available after the performance.

INTERFERENCE WITH OTHERS
Flagrant interference with another's ability to do business on the part of all showcase performers and/or their agents/promoters will not be tolerated and may result in cancellation of showcase performance without refund.

HOSPITALITY SUITE
Showcase performers and their representative will have the opportunity to network with delegates at the CAFE Hospitality Suite on the evening of their performance. Appropriate conduct will be required at all times. CAFE reserves the right to remove anyone from the Hospitality Suite.

PAYMENT
All showcase applications must include the completed registration form and applicable fee. Once a showcase has been confirmed, payment will be processed. If an application is not accepted for showcasing, payment will not be processed, the cheque will be returned or credit card information destroyed.

Incomplete applications will not be considered.  The organizers strive to give the fullest consideration to the interests of the performers. Should any questions arise which are not addressed within the text of these Terms & Conditions, the organizers' decision must be accepted as final.

CAFE will take photographs and video at the CAFE Convention and may use them in CAFE news or promotional materials whether in print, electronic or other media, including the CAFE website. By participating in the CAFE showcases, you grant CAFE the right to use your name and photograph for such purposes.

Hyatt Regancy Montreal
Hyatt Regancy Montreal

Accommodations

Marriott Halifax Harbourfront
1919 Upper Water St | Halifax NS | B3J 3J5
800-943-6760

Room cost - $174  for single/double rooms ** Includes  Wi-Fi
(subject to applicable Provincial and Local taxes (currently 15% HST) and levies (currently 2% Marketing Levy) in effect at the time of check-out.)

To make your reservation and to receive the special CAFE convention room rate, please follow this link on or before 4pm Atlantic, Friday, October 11, 2019:

Book your accommodations for the CAFE Covention here:
Marriott Halifax Harbourfront

Travel

For your convenience, we have arranged discounts for your travel to the 2019 CAFE Convention in Halifax NS with Air Canada and WestJet as well as Woods Limousine/Taxi Service. If you plan on renting a vehicle for any portion of your travel please remember to use your Promo Code (found in the Member's Zone) for National or Enterprise Rent-A-Car.

Air Canada

Air Canada - 5% to 10% on selected fares!
(Economy Flex, Comfort, Latitude & Business Lowest, Flexible)

Your promotion code: TUJ8YBC1
Http://www.aircanada.com

Applicable Rules

The booking is to be made to the following city: Halifax, YHZ (NS)

Travel period beings Wednesday, November 6, 2019 and ends Friday, November 22, 2019.

Promotion Code.  In order to take advantage of the discounted fares, Event delegates must book their flight at http://www.aircanada.com and enter the applicable Promotion Code in the search panel. If the Promotion Code is not entered or is entered incorrectly, the discounts will not be applied to the booking. The applicable Promotion Code must be recorded on the delegate's ticket by ticketing agencies/airlines.
Eligible Tickets. A ticket is eligible for the discount provided it has been purchased on http://www.aircanada.com, and provided the Promotion Code has been applied at time of purchase. Any ticket not purchased on http://www.aircanada.com for the purposes of travel to an Event will not qualify for any benefits provided by the Meetings and Conventions Product. A ticket purchased on http://www.aircanada.com but for which the applicable Promotion Code was not entered or was entered incorrectly will not be eligible for the Discount.
Discount. The Discount is applied to the fare at the time that the travel ticket with Air Canada is purchased. The Discount and the fare are subject to all applicable taxes and surcharges.
Eligible Routes. Only bookings made to the designated convention city are eligible for the Discount. Bookings originating in the convention city are not eligible.
Changes. The Discounts, the Meetings and Conventions Travel Services, these Terms and Conditions, Air Canada's fares, schedules and policies, and any and all equipment used in connection with the provision of the Meetings and Conventions Travel Services may be changed or terminated by Air Canada at any time and for any reason, in each case without notice or liability. Air Canada may terminate or reduce flights to any Event city at any time and for any reason without notice or liability.
Agents. Should your Organization appoint a travel management company (the “Agent”), your organization shall, and shall cause the Agent to, abide by the applicable fare rules contained in Air Canada's tariffs. Failure to comply with the fare ticketing rules, and these terms and conditions will result in the issuance of debit memos.

Woods Limousine/Taxi

Promo Code - CAFE 2019

Woods Limousine, CAFE's exclusive Airport to Halifax/Halifax to Airport transportation of choice

Woods Limousine would like to extend a warm welcome to all CAFE Convention delegates. They are pleased to offer all delegates a convention discount for sedan, minivan, SUV, 7 passenger van and 14 passenger van service.

For reservations please call their toll free number at 1-888-720-5466, email bookings@woodslimo.com or use their online reservation form through their website at www.woodslimo.com  Please use the promo code to ensure that the discount is applied.

WestJet

WestJet – 2% to 10% off Fares!

On behalf of our team, we would like to thank you for choosing WestJet for your travel plans. We are happy to confirm that for the upcoming Canadian Association of Fairs & Exhibitions, we are able to offer 5% off Econo* and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo*, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border into and out of Halifax. To take advantage of this offer, you will need the discount code listed. Please visit www.westjet.com/conventions to make a booking online.

Coupon Code *Guest web/Travel Agent web: G21WP67

Promo Code *Travel Agent GDS only: WLL56

Travel from: November 6 – 22, 2019

*Basic fare class is excluded from discount. Discount codes are valid for travel on the dates indicated above. Percentage discount is applied to base fare. Taxes, fees and charges are extra. The base fare may be represented as Air Transportation Charges (excepting Other Air Transportation Charges) in the booking flow. Other air transportation charges, taxes, fees and charges are not discounted. Discount codes are intended for use by the event attendees and organizers only. Distribution to any outside third parties or unauthorized channel is prohibited. Discount can be used for a one-way or round-trip booking. Discount cannot be applied towards multi-city bookings. Only one discount code may be used per booking. Seasonal start and end dates may apply. No cash value. Non-refundable. Discount only applies to flights marketed and operated wholly by WestJet, WestJet Encore, WestJet Link, and Delta flights marketed by WestJet via codeshare.  It is not applicable when traveling with our other code-share, interline or other airline partners. New bookings only. Offer is limited and subject to availability. No cash value. Non-refundable and non-transferable. Discount cannot be used towards the purchase of a Member Exclusive fare or the purchase of a WestJet Vacations package. Discount cannot be combined with any other discount codes or companion voucher bookings. WestJet dollars, Travel Bank and gift cards cannot be used as a form of payment.  Any changes or cancellations to discount code bookings must be made by calling 1-888-937-8538. If the booking is changed or cancelled, the discount will no longer apply. Other restrictions may apply and are subject to change at any time. WestJet's fares, schedules and policies, and any and all equipment used in connection with the provision of the meetings and conventions travel services may be changed or terminated by WestJet at any time and for any reason, in each case without notice or liability. WestJet may terminate or reduce flights to any event city at any time and for any reason without notice or liability.

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Friends of CAFE

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2019 Tradeshow Exhibitors

Boucher Entertainment, Inc

Roger Boucher
306-922-2505
admin@boucherentertainment.com
www.boucherentertainment.com

Roger Boucher of Boucher Entertainment loves to entertain!  Introduced to the art of magic while attending university, Roger became instantly hooked, and began working on what would become his chosen career. He now performs his magic and hypnosis shows for audiences across Canada.  Getting to do what he loves, Roger always brings a big contagious smile to the stage.  From the moment he steps into the spotlight until the conclusion of his last stunning effect, he has his audience completely involved, laughing and gasping in amazement.  Be sure to book him for your fair!

Dispatch Talent

860 Palmerston Ave, Toronto ON M6G 2S2
416-482-5368
dispatch@dispatchtalent.com
dispatchtalent.com

At Dispatch Talent We Deliver Entertainment. If you have an outdoor event then we have expert performers who put on great shows. We make it easy to animate your fair. From Guinness record holding fire eaters, strolling stilt characters, interactive drum, magic, juggling and hula hoop workshops and so much more. Go to www.dispatchtalent.com and see profiles of the performers. You can even talk to the performers on the website. We make it easy to bring fun to fairs.

Global FMX

Kris Garwasiuk
250-470-4005 – fax 250-861-1374
krisgarwasiuk@telus.net
www.globalfmx.com

Global FMX is Canada’s longest running and premier freestyle motocross show. With over 20 years of producing high action “Professional” freestyle motocross shows of all sizes Global FMX has produced shows for events such as the Las Vegas Freemont street Experience and the World Expo in Shanghai China. With a long list of references and referrals at your request we guarantee our team will leave a lasting impression on your event.

Laughing Loggers

Ben Lefler, Owner/Operator(17 years)
info@laughinglogger.com
ben@laughinglogger.com
www.laughinglogger.com
Cell 604-765-8836, Office 604-433-1130
6138 Portland St
Burnaby BC V5J2S2

We are not just a lumberjack Show, we are 'The Laughing Loggers!'. Entertainment specialist that understand our client’s needs and constraints. Keeping true to our core values we deliver nothing but the best in all our performances. Services include, multiple Lumberjack Shows, wood carving, kid zones, competitions, interactive stations and an all NEW Pirate Show.

Milord Entertainment

Yves Milord
880 Mon Loisir
McMasterville QC  J3G 4W1
514-918-7684
yves@milordentertainment.com
www.milordentertainment.com

Milord Entertainment has been performing worldwide for the past 25 years. The owner Yves Milord specializes in High Diving and Acrobatic shows.  His shows can be themed to accommodate your fairs and events.

The most popular themes for the high dive shows are Sinbad, Top Cop, Penguins and the Flying Fools. IFLIP is by far the best acrobatic show in the fair industry today. Aerial Bungee, Trapeze, Power-Track, Trampo-Wall and High Fall are included in that show. These acts can also be separated and become their own show.

Last year, WaterBark Show featuring the Superdogs & Human acrobats, which is coproduced with Spot-On Entertainment, was created. This year AcroBark started and is the same concept but without water!!!

Indoor or outdoor, part of your fair or events throughout the year, Milord Entertainment will bring ACTION and EXCITEMENT to your event.

Spot On Entertainment Inc

Amy White
700 Finley Ave, Ajax ON  L1S 3Z2
905-683-3647
amy@superdogs.com
http://spotonentertainment.ca
With offices in Toronto and Montreal, Spot On Entertainment produces The President’s Choice® SuperDogs™ and other live shows in a diverse and continually expanding catalogue. Using the professional experience of its executive, creative and management teams, Spot On extends its various brands from theatrical production into the media and merchandising/licensing fields.

Our mission—to entertain audiences and promote the interests of our sponsors—inspires us to keep our shows fresh each year, from our midway productions to our arena shows to our new hit watershow WaterBark™, a co-production with Milord Entertainment.

 

Up In Code In O/A SHOWPASS

Nathan Hurd, Account Executive
2030 – 2600 Portland St SE, Calgary AB T2G 4M6
403-669-8040
nathan@showpass.com
www.showpass.com

Showpass is a leading independent ticketing platform in Canada, where event-goers can find the latest events, buy tickets and get in quickly, right from their phone. Event organizers choose Showpass so they can sell more tickets and merchandise as well as manage everything from sales, check-ins, guest lists, stats and more from the palm of their hand. Showpass serves an ever-expanding variety of organizers including festivals, venues, universities and trade show clients. Visit Showpass.com to find out how organizers can sell more tickets.

Canadian Reptile Encounters

Jason Clevett - Owner
220 Parkwood Close SE
Calgary, AB T2J 3V6
403-457-2202. 1-877-857-6253 (toll free)
reptile.party@hotmail.com
www.Canadianreptileencounters.com

Since 2008 Canadian Reptile Encounters has been educating people of all ages about the incredible world of reptiles! Owned and operated by Jason Clevett from Animal Planet's new show SCALED, Reptile Encounters offers interactive stage shows and displays that will engage, inspire and educate audiences. Reptile Encounters has appeared at fairs, science centres, sportsman shows, libraries, schools, and events throughout Western  Canada. Give your fair attendees an unforgettable experience in 2019 with a reptile encounter!

Event Staff Canada/AuthentiGATE

117-B 10th St, Brandon, MB R7A 4E7
1-888-508-2591
info@authentigate.ca
www.authentigate.ca
Sean Farnell, CEO
226-980-7905
AuthentiGATE is a Canadian company specializing in online and onsite ticketing and admission services for small and large scale fairs and festivals. Established in 1987, AuthentiGATE has become a leading supplier of these services to the Canadian Fair Industry, servicing many of Canada’s premier events.

HatchAChick

David Scherle, President

Chicken Dave

1909 43 St, Vernon BC V1T 6K7

250-258-7818

daviescherle@hotmail.com (primary)

david@thecluckstopshere.ca (secondary)

www.thecluckstopshere.ca

 

For the past five years HatchAChick has been melting hearts with the Chick Holding Station. Fair goers from 3 months old to 80 enjoy holding a chick or duckling as they observe chicks hatching live during the fair days. They leave with knowledge of how to hold chicks properly, behavior of domestic chickens and with clean hands.

Les Productions MysterAct Inc

Jean-Sébastien Lepage
18 Massabielle St
Québec, QC  G1C 2N7
418-998-8255
info@mysteract.com
http://www.mysteract.com

MysterAct is a Canadian-based entertainment company specialized in the production of shows where technological innovation, high-level physical performances, and artistic illusions come together to create brand new universes unlike anything ever staged.

We have been working with Canadian Fairs for many years by providing  anything from small stage animations to large-scale shows. No matter what size is your fair, we can work with you and give your audience an unforgettable experience.

If you want something different this year, we are the solution.

PAL Insurance Brokers Canada

Matt Taylor, General Manager
2 Norfolk St S, Simcoe ON  N3Y 2V9
800-265-8098 ext 229
matt@palcanada.com
www.palcanada.com

PAL Insurance Brokers Canada Ltd. is Your 100% Canadian Specialty Broker for Fairs, Exhibitions, Festivals, Hole in One Contests and much more. PAL provides Special Event and Liquor Liability insurance for many types of events across Canada, as well as insurance for Exhibitors/Kiosks/Food Vendors (individual or on a blanket basis), event planners, caterers, performers and entertainers, and servers. PAL also specializes in event cancellation and contents in storage insurance. PAL’s Weddinguard program provides 3 days of liquor liability for weddings.  PAL’s advanced website is fast and easy to use, and many applications can be completed automatically and bound online. Please visit www.palcanada.com for further information.

Ticketpro Inc

Ann Barker, 705-791-5189
Atlantic Office: 2099 Gottingen St., Suite 213, Halifax NS B3K 3B2
Head Office: 1981 McGill College, Suite 1600, Montreal QC H3A 2Y1
Ontario Office: 35 Grand Place, Barrie ON L4N 4Y3
ann@ticketpro.ca
www.ticketpro.ca | corporate website: ticketprocanada.ca

Ticketpro – a provider of feature-rich solutions within a flexible ticketing platform for online sales for your venue, festival, exhibition, event or conference. Ticketpro offers high level of customer engagement using a Call Centre that is staffed with experienced Customer Service Representatives. We provide professionally trained staff to help facilitate all logistics leading up to your event and on-site Box Office services. Real-time reporting and analytic tools to help build your own database with tools and reports that help you target your audience and increase your sales as well state-of-the-art access control technology with real-time scanning reports which provide for immediate tracking of capacity and attendance.  Whether complimenting your existing sales methods or providing a full onsite integrated box office and online ticketing sales system, Ticketpro has various options to meet your needs.

West Coast Lumberjack Shows Ltd

Darren R Dean
4002 Forbidden Plateau Rd, Courtenay BC  V9J 1P9
Darren@westcoastlumberjacks.com
www.westcoastlumberjacks.com

Producer of award winning family entertainment.  Watch lumberjacks perform feats of strength and skill along with a healthy dose of humour.  With several shows available, we have a show to fit any event and at any location.  A guaranteed crowd favourite and fun for all ages!  Contact Darren for nationwide bookings.

Creed Statuary

Cody Creed
154 Mossdale Ave, Winnipeg MB R2K 0H5
204-292-6778
mrcodycreed@gmail.com
www.creedstatuary.com

Cody Creed is a living statue performer. He studied mime in the theatre program at the University of Winnipeg. Inspired by buskers in New Orleans, Cody Creed created a statue persona for performance using a balance of discipline and creativity. Through 5 years of practice, he has built costumes from white to gold to most recently silver. The goal of a living statue is to appear so still, breathless, and uniform that the illusion of lifelessness is created. A living statue is joyful silence and moving stillness.

Fusion Talent Group

Andrew Pogson
344 William St, Stratford ON  N5A 4Y5
info@fusiontalentgroup.com
www.fusiontalentgroup.com
FUSION Talent Group represents world class artists and attractions as a strategic partner with fairs and festivals internationally.   We offer in-house production and mentorship programs that have launched shows like The Magic Bean and Circus DuBois.  Focus on quality family programming has made FUSION Talent Group one of the leading entertainment agencies in the industry.

K & K Insurance Canada

Corinne Love
5800 Explorer Dr, Mississauga, ON L4W 5K9
905-214-6411
Corinne.love@kandkcanada.com
www.kandkinsurance.com

K & K Insurance Canada is proud to be the insurance provider for many members of the fair industry. K & K has a long history of insuring Fairs and Exhibitions in North America and their related suppliers.

We are grateful for the opportunity to support CAFE and its members.

Lights of the North

Steven Wu
1600 Ness Ave Winnipeg MB R3J 3W7
204-940-2702
info@lightsofthenorth.ca
www.lightsofthenorth.ca/

Lights of the North presents custom design light displays, exceptional acrobatic performances, unique 3D naked eye water light show and animatronic dinosaurs in Canada. The experience is built by spectacular shows and hand-made exhibits combining traditional lantern arts and modern light and sound technology, some of which utilize common items such as cups, saucers, plastic bottles, ping pong balls and medicine vials etc. Lights of the North could not only be an awe-inspiring, must-see light festival on a select site but also be incorporated as a special attraction into your established event to enhance guest experience.

Select Entertainment

Rob McFee
1-888-932-8228
rob@select-entertainment.com
www.select-entertainment.com

Since 1999, Select Entertainment has provided entertainment for fairs and events of all sizes across Canada. We work with a select group of entertainers who are professional, reliable, and receive outstanding reviews from clients. Our featured acts showcasing this year are Ride the Vibe Motorcycle Show, acapella group HOJA, and the Comedy-Juggling of Paul Isaak. We also represent high quality cover bands, hypnotists, mentalists, children’s performers and novelty acts, as well as Indigo Circus whose unique roving acts, stage shows and yard acts can include amazing fire shows and aerial performances.

 

Trapèze Le Voltigeur

Patrick Malley, Président
875 Montée St-Francois, Laval QC H7C 2T8
450-661-0880
info@trapezelevoltigeur.qc.ca
www.trapezelevoltigeur.qc.ca

For the last 15 years, Trapèze le Voltigeur has dazzled audiences at many fairs and festivals  from Manitoba to the Maritimes, to international festivals such as Riyadh, Hufuf and Mascat in the Middle East.  As the largest flying trapeze troupe in the country, we are proud to present breathtaking performances.  Trapèze le Voltigeur is known for its professional approach and its ease at adaptation.  Our artists, with their infectious enthusiasm, will not hesitate to engage the young, and not so young public.

Let us have the chance to amaze your Fair or Festival with excitement and passion!